Effective Date: March 11, 2021
PURPOSE FOR COLLECTION, USE AND DISCLOSURE OF PERSONAL INFORMATION
WHAT INFORMATION WE COLLECT
The information gathered by NYSNA from this Site falls into two categories: (1) information voluntarily supplied by visitors to our Site and (2) tracking information gathered as visitors navigate through our Site.
Information voluntarily provided by you
When using this Site, you may choose to provide us with information to help us serve your needs. The Personal Information that we collect will depend on how you choose to use this Site.
If you request further information about our services, we require you to submit your name, e-mail address, and the name of your organization (if applicable) so we may send you the material you have requested, and to enable us to identify if you are an existing user of the Site.
If you register with the Site, or request a service available on the Site, we may ask you for your name, e-mail address, country, telephone number, and the reason for your communication, as well as such other information as is reasonably necessary so that we can provide you with the service. On data submission forms, we shall indicate by way of an asterisk, which information is optional and which information is mandatory.
Following an inquiry into receiving services from us, if you decide to proceed, we will collect Personal Information necessary to proceed with the transaction, such as your name, address, postcode, contact telephone number, e-mail address, and where relevant, billing address or payment details. We will use your Personal Information to provide content and services, administer your user account, process requests, etc. and generally manage your relationship with us.
Website Navigational Information
As you navigate the Site, we may also collect information through the use of commonly-used information-gathering tools, such as cookies and web beacons (collectively “Website Navigational Information”). Website Navigational Information includes standard information from your web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on the Site (such as the web pages viewed and the links clicked).
There are different kinds of cookies with different functions:
(i) Session cookies: these are only stored on your computer during your web session. They are automatically deleted when the browser is closed. They usually store an anonymous session ID allowing you to browse a website without having to log in to each page. They do not collect any information from your computer.
(ii) Persistent cookies: a persistent cookie is one stored as a file on your computer, and it remains there when you close your web browser. The cookie can be read by the website that created it when you visit that website again.
(iii) First-party cookies: the function of this type of cookie is to retain your preferences for a particular website for the entity that owns that website. They are stored and sent between NYSNA’s servers and your computer’s hard drive. They are not used for anything other than for personalization as set by you. These cookies may be either Session or Persistent cookies.
(iv) Third-party cookies: the function of this type of cookie is to retain your interaction with a particular website for an entity that does not own that website. They are stored and sent between the Third-party server and your computer’s hard drive. These cookies are usually Persistent cookies.
The major browsers have attempted to implement the draft “Do Not Track” (“DNT”) standard of the World Wide Web Consortium (“W3C”) in their latest releases. As this standard has not been finalized, NYSNA’s Sites are not compatible with DNT and so do not recognize DNT settings.
For information on all of these categories of cookies, and for more information generally on cookies please refer to aboutcookies.org.
Where strictly necessary
These cookies are essential in order to enable you to move around the Site and use its features, such as accessing secure areas of the Site. Without these cookies, services you have asked for, such as obtaining a quote or logging into your account, cannot be provided. These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet.
These cookies collect information about how visitors use a Site, for instance, which pages visitors go to most often, and if they get error messages from web pages. They also allow us to record and count the number of visitors to the Site, all of which enables us to see how visitors use the Site in order to improve the way that our Site works. These cookies do not collect information that identifies a person, as all information these cookies collect is anonymous and is used to improve how our Site works.
These cookies allow our Site to remember choices you make (such as your user name, language, or the region you are in) and provide enhanced features. For instance, a Site may be able to remember your log-in details, so that you do not have to repeatedly sign in to your account when using a particular device to access our Site. These cookies can also be used to remember changes you have made to text size, font, and other parts of web pages that you can customize. They may also be used to provide services you have requested such as viewing a video or commenting on an article. The information these cookies collect is usually anonymized. They do not gather any information about you that could be used for advertising or remember where you have been on the internet.
These cookies allow our Site, and our advertising partners (like Facebook) to keep track of the topics, content, and issues that are important to you. The information these cookies collect is usually personally identifiable. They do gather information about you that can be used for advertising or remember where you have been on the internet.
Please consult your web browser's ‘Help’ documentation or visit aboutcookies.org. for more information about how to turn cookies on and off for your browser.
The Site may also use web beacons (including web beacons supplied or provided by third parties) alone or in conjunction with cookies to compile information about users’ usage of the Site and interaction with e-mails from NYSNA. Web beacons are clear electronic images that can recognize certain types of information on your computers, such as cookies, when you viewed a particular Site tied to the web beacon and a description of a Site tied to the web beacon. We use web beacons to operate and improve the Sites and e-mail communications. We may use information from web beacons in combination with other data we have about our clients to provide you with information about NYSNA and our services.
When you visit our Sites, NYSNA collects your Internet Protocol (“IP”) addresses to track and aggregate non-Personal Information. For example, NYSNA uses IP addresses to monitor the regions from which Users navigate the Sites. IP addresses will be stored in such a way so that you cannot be identified from the IP address.
DISCLOSURE OF INFORMATION TO OTHERS
Third parties to whom we disclose information are required by law and contractual undertakings to keep your Personal Information confidential and secure, and to use and disclose it for purposes that a reasonable person would consider appropriate in the circumstances, in compliance with all applicable legislation, which purposes are as follows:
If these third parties wish to use your Personal Information for any other purpose, they will have a legal obligation to notify you of this and, where required, to obtain your consent. Contact us at info@NYCHomeowners.org for more information on these third parties.
In the normal course of performing services for our clients, Personal Information may be shared within NYSNA and its affiliates for research and statistical purposes, system administration, and crime prevention or detection. When you supply us with information containing third-party Personal Information (names, addresses, or other information relating to living individuals), we will hold and use that Personal Information to perform general insurance and other services for you on the understanding that the individuals to whom the Personal Information relates have been informed of the reason(s) for obtaining the Personal Information, the fact that it may be disclosed to third parties such as NYSNA, and have consented to such disclosure and use.
Because a number of the service providers we use are located in the United States, including certain NYSNA affiliates, your Personal Information may be processed and stored inside the United States, and the U.S. government, courts, or law enforcement or regulatory agencies may be able to obtain disclosure of your Personal Information under US laws.
NYSNA's service suppliers adhere to the same protections regarding the collection, use, and retention of data as we do.
As we continue to develop our business, we might sell or buy assets. In such transactions, user information, including Personal Information, generally is one of the transferred business assets. Also, if either NYSNA itself or substantially all of NYSNA assets were acquired, your Personal Information may be one of the transferred assets. Therefore, we may disclose and/or transfer your Personal Information to a third party purchaser in these circumstances
Other Legally Required Disclosures
NYSNA preserves the right to disclose without your prior permission any Personal Information about you or your use of this Site if NYSNA has a good faith belief that such action is necessary to: (a) protect and defend the rights, property or safety of NYSNA, employees, other users of this Site, or the public; (b) enforce the terms and conditions that apply to use of this Site; (c) as required by a legally valid request from a competent governmental authority, or (d) respond to claims that any content violates the rights of third-parties. We may also disclose Personal Information as we deem necessary to satisfy any applicable law, regulation, legal process, or governmental request
LIMITING COLLECTION AND RETENTION OF PERSONAL INFORMATION
NYSNA will collect Personal Information by fair and lawful means. We will normally retain Personal Information as long as necessary for the fulfillment of the identified purposes. However, some Personal Information may be retained for longer periods as required by law, contract, or auditing requirements.
We have in place physical, electronic and procedural safeguards appropriate to the sensitivity of the information we maintain. Safeguards will vary depending on the sensitivity, format, location, amount, distribution and storage of the Personal Information. They include physical, technical, and managerial measures to keep Personal Information protected from unauthorized access. However, due to the nature of the Internet and related technology, we cannot absolutely guarantee the security of Personal Information, and NYSNA expressly disclaims any such obligation.
ACCURACY, ACCOUNTABILITY, OPENNESS, AND CUSTOMER ACCESS
Our knowing about changes to some of your Personal Information (e.g. email address) may be key to effectively communicating with you at your request. If any of your details change you can update us by emailing us at
CONTACT. Please keep us informed of changes to your Personal Information.
You have the right to access your Personal Information and request rectification of any Personal Information in the file that may be obsolete, incomplete or incorrect. However, to secure your Personal Information, NYSNA does not provide online access to its customers to view or amend Personal Information in its database.
QUESTIONS OR TO WITHDRAW CONSENT
You may exercise your right to withdraw your consent to applicable uses or disclosures of your Personal Information (which may limit or terminate the products and services that NYSNA provides to you) by writing or sending an email to us at: firstname.lastname@example.org
We will need to validate the identity of anyone making such a request to ensure that we do not provide your information to anyone who does not have the right to such information. Normally we will respond to access requests within 30 days.